The Digital Employee Folder organizes each employee's information into a centralized repository for ease of access and clarity. This folder encompasses all vital aspects of an employee’s professional lifecycle within the organization.
- Basic demographic details for accurate identification.
- Essential for internal communication and emergencies.
- Records of the employee's role, department, and contracts.
- Confidential details regarding compensation, including salary and bonuses.
- Records of work hours, overtime, and leave balances.
- Documentation of scheduled leaves and unplanned absences.
- Secure storage for personal and professional documents.
- Record of skills, qualifications, and areas of expertise.
Each component has specific use cases:
- Updating contact information after a change of address.
- HR updating emergency contacts during annual verification.
- Reviewing contract details during performance evaluations.
- Accessing payslips for loan applications.
- Submitting time off requests and tracking approvals.
- Planning vacations and verifying leave balances.
- Uploading certification documents for professional development.
- Highlighting new skills for career progression.
The Digital Employee Folder serves as a holistic and secure digital record, simplifying the management and retrieval of employee-related information, thereby facilitating efficient HR processes and supporting employee self-service.